The contract for a short term holiday rental shall be made between the client and Underley Cottages. The contract shall be governed by UK Law. It will be entered into when the deposit is processed and Underley Cottages issues the confirmation letter. The contract will be subject to all the following booking conditions. In these booing conditions “we”, “our” and “the Company” means Underley Cottages
The price of accommodation includes:
• Central heating
• Logs from the estate
• Hot water
• Cots and high chairs if required
• Bed linen and towels
A deposit of 30% of the total rental fee is payable if the booking is made more than eight weeks before the commencement of the rental. Non-payment of the balance of the rental on or before the due date shall be construed as a cancellation of the contract by the client. Should we not receive the balance by the due date then we will attempt to contact the guest using the contact details with which we have been supplied, but it nonetheless remains the guests responsibility to ensure the balance is paid on time. For bookings made less than eight weeks before the commencement of the rental the total rental fee is payable upon booking. If we still have not received the balance three weeks after the due date, then the booking will be deemed to have been cancelled, the deposit will be forfeited and we will be free to re-advertised the property. Payment by cheque can only be accepted if it is denominated in Sterling UK Pounds) and received not less than two weeks before the commencement of the rental. When a booking is cancelled, the percentage of the booking fee charged as a cancellation fee (i.e not refunded) will depend upon the amount of time still to elapse before the arrival date as per the table on the below:
0-2 weeks 100% of booking fee
2-4 weeks 90% of booking fee
4-6 weeks 80% of booking fee
6-8 weeks 70% of booking fee
8-10 weeks 100% of deposit
10-14 weeks 80% of deposit
14-20 weeks 60% of deposit
20 weeks and over 40% of deposit
In the case of transfers, there is no penalty
Any cancellation made by the client for whatever reason must be made in writing. If the booking is cancelled within two weeks of the arrival date, the entire rental fee will be forfeited. For cancellations made prior to two weeks before the arrival date, a percentage of the rental fee will be refundable, the percentage being calculated according to a sliding scale and increasing with the length of time between the date of cancellation and the arrival date. Our cancellation policy is explained further in Paragraph 3. Underley Cottages strongly recommends that you take out cancellation insurance.
VAT is included in the rental fee where applicable. Current rates in the UK are 20%. If you require a VAT receipt please ask.
6. Period of Hire
Rentals commence, unless otherwise notified, at 3pm on the day of arrival and terminate at 10am on the day of departure.
7. Number of persons in the property
The number of persons in the property must not exceed the maximum number stipulated in the brochure or on the website
Guests must accept responsibility for the safety of their children; no child may use a swimming pool unaccompanied
Pets are allowed in the cottages with prior consent. All pets are not allowed upstairs or on Beds or furniture. We ask that pets are not left unattended and that dogs are kept on leads. Clients with allergies should be aware that pets have stayed in these holiday cottages and Underley Cottages cannot accept any liability for any suffering which may occur as a result of such animals being present.
Should there be any cause for complaint during the occupation of the property, it must be notified promptly to Underley Cottages and in the case of a serious problem confirmed in writing.
11. Care of the Property
The client shall take all reasonable and proper care of the property and its furniture, pictures, fittings and effects in or on the property and leave them in the same state of repair and the same clean tidy condition at the end of the rental period as at the beginning.
12. Breakages or damage
The client is legally bound to reimburse Underley Cottages for replacement, repair or extra cleaning cost on demand.
Please take care when staying at our property.
All we ask is that you report any incidents as they occur.
13. Non availability of accommodation
We would only cancel your holiday if your accommodation were unavailable for reasons beyond our control. We would however attempt to offer you alternative accommodation. If this were not possible, or unacceptable to you, the we would refund all monies paid by you for the holiday. Our liability would not extend beyond this refund. We cannot refund money if you are unable to make the journey due to adverse weather conditions.
Underley Cottages, its employees and agents do not accept third party liability in respect of breach of contract, negligence, misrepresentation or otherwise.
Underley Cottages does not warrant and is not responsible for the accuracy of any verbal information given or statements made by any of its servants or agents.
16. Right of entry
Underley Cottages shall be allowed the right of entry to the property at all reasonable times for the purposes of inspection and to carry out any necessary repairs or maintenance.